Job Description

Title Kickstart Office Assistant  
Reports to Office Manager
Salary National Minimum Wage

We are looking for a cheerful Office Assistant to join our busy care agency in Whitechapel.  This will suit someone looking for either their first office assistant role with little or no office experience but someone who will be willing to learn as training will be provided.  The right candidate will work under the direction of the Director, HR Manager, Office Manager and other senior members of the team.  This is an excellent position for someone with good work ethics and an interest in Office Management, Office Assistance and Administration.

The main job duty will be answering, screening and forwarding calls.  This will mean someone needs to have good telephone skills and able to take down details accurately.  The right candidate will need to be able to answer phone calls quickly and in a cheerful manner.  Some callers do not speak English as their first language so will need to be patient with them. It is important candidates can multi-task.

Some of the calls will be from job applicants so candidate will be required to work with HR team.  They will also be required to assist HR team with sifting CVS and arranging interviews.

As and when post arrives, you will be required to sort and distribute the posts both incoming and outgoing.

Candidate will be required to meet and greet carers and other clients to the office and offer them refreshment. They will also be required to make sure that the office is well maintained and presentable at all time.

Other office duties will involve scanning, photocopying and printing.  There will be some typing required.

Other office duties will involve scanning, photocopying and printing.  There will be some typing required and filing.

Candidate will be required to assist the training manager with setting up the room and booking staff. for training. All the above and also assisting senior staff at the office with projects or as and when required.

ESSENTIAL SKILLS, EXPERIENCE AND QUALIFICATIONS.

Good telephone skill and who is able to take down accurate details. A friendly personality who is willing to work hard and can use their own initiatives.  Previous office experience is not necessary but the willingness to learn.

No qualifications required but would be good to have GCSE Maths and English or something similar.

Some Microsoft Office experience will be good but not essential.

NUMBER OF HOURS PER WEEK

Minimum 25 hours per week

WORKING PATTERN AND CONTRACTED HOURS

Monday-Friday totalling 25 hours per week.  There are some flexibilities and can be discussed at the interview. Job related all of the training and support will be provided.

HOURLY RATE OF PAY

National Minimum Wage

Please note: Required all PPE will be provided.